Source: https://conferencedatabase.com/what-is-a-sponsorship-prospectus

> What a sponsorship prospectus is, with checked examples. In 1,017 conference prospectuses: a median of 6 packages, the cheapest at a median of $2,500.

# What is a sponsorship prospectus? What 1,017 real conference prospectuses offer sponsors

A sponsorship prospectus is the document a conference organizer publishes to sell sponsorships: each package, what the sponsor gets and what it costs. For sponsors weighing an event and organizers writing their own, here is what 1,017 real ones hold. A median of 6 packages; the cheapest at a median of $2,500, the top at $20,000 (US-dollar prospectuses). Prospectuses back 63% of the 1,619 conferences with a published package price; the rest price on a web page.

By [Ryan Doyle](https://www.linkedin.com/in/ryan-doyle/), founder of [ConferenceDB](https://conferencedatabase.com/company) · Published 31 October 2026

Data as of 31 October 2026, read from the live ConferenceDB database and refreshed hourly.

Prospectuses read 1,017 one per conference, its latest

Packages in a prospectus 6 median; middle half 4 to 9

Cheapest package $2,500 median of 802 in US dollars

Top package $20,000 median of 779 with 2+ prices

## Which levels a prospectus offers

Share of the prospectuses read that sell at least one package at each level, by the package's name.

| Level | Prospectuses | Share |
| --- | --- | --- |
| Gold or Premier | 638 | 63% |
| Platinum, Diamond, Title or Presenting | 570 | 56% |
| Silver | 566 | 56% |
| Bronze, Supporter or Community | 429 | 42% |
| Exhibitor booth or table | 199 | 20% |
| Startup | 9 | 1% |

ConferenceDB, live as of 31 October 2026, 1,017 prospectuses. Packages with other names (a lunch, a lanyard, a named session) sit outside these rows, so the shares do not add up to 100%.

## Sponsorship prospectus examples

Real prospectuses whose files were opened and matched to the event on 31 October 2026, conferences with the most listed companies first. Each links to the organizer's own document.

| Conference | Edition | Packages | Price range | Prospectus |
| --- | --- | --- | --- | --- |
| [World Pork Expo](https://conferencedatabase.com/c/world-pork-expo) | 2026 | 11 | $1,500 to $25,000 | [s15.a2zinc.net](https://s15.a2zinc.net/clients/NPPC/WPX26//CUSTOM/SidebarContent/Open%20Sponsorships%201.27.26.pdf) |
| [VERTICON](https://conferencedatabase.com/c/verticon) | 2027 | 9 | $1,700 to $5,850 | [verticon.org](https://verticon.org/wp-content/uploads/2026/03/VERTICON-2027-Exhibit-Planner-1.pdf) |
| [KubeCon + CloudNativeCon North America](https://conferencedatabase.com/c/kubecon-cloudnativecon-north-america) | 2026 | 14 | $5,000 to $25,000 | [events.linuxfoundation.org](https://events.linuxfoundation.org/wp-content/uploads/2025/11/sponsor-cncf-2026_110625.pdf) |
| [Healthcare Facilities Symposium & Expo (HFSE)](https://conferencedatabase.com/c/healthcare-facilities-symposium-expo-hfse) | 2027 | 4 | $600 to $5,520 | [hcarefacilities.com](https://hcarefacilities.com/wp-content/uploads/prospectus2027.pdf) |
| [Ohio Safety Congress & Expo](https://conferencedatabase.com/c/ohio-safety-congress-expo) | 2027 | 12 | $250 to $6,000 | [ohiosafetycongress.com](https://www.ohiosafetycongress.com/documents/2027_Sponsorship_Guide_-_Final.pdf) |
| [StreamTV Show](https://conferencedatabase.com/c/streamtv-show) | 2026 | 15 | $4,000 to $185,000 | [s3.us-east-1.amazonaws.com](https://s3.us-east-1.amazonaws.com/publicmarketing.qtxasset.com/2+Technology/StreamTV+Show/2026/StreamTV+Show+2026+Prospectus.pdf) |

Prospectus links as read by ConferenceDB, live as of 31 October 2026; organizers move or replace these files, so a link can go stale before the next edition's is read. Package counts include booths and add-ons sold as packages.

## Prospectuses by industry

Industries with 10+ prospectuses read, most first.

| Industry | Prospectuses | Packages, median |
| --- | --- | --- |
| Healthcare | 307 | 6 |
| Education | 99 | 5 |
| Government | 42 | 6 |
| Energy | 40 | 8 |
| Developer | 38 | 5 |
| Food and agriculture | 34 | 5 |
| Finance | 33 | 5 |
| Science | 31 | 5 |
| Nonprofit | 28 | 6 |
| Construction | 23 | 5 |
| Legal | 22 | 6 |
| Hospitality | 22 | 5 |
| Manufacturing | 18 | 6 |
| AI | 16 | 6 |
| HR | 16 | 5 |
| Cybersecurity | 16 | 5 |
| Logistics | 15 | 7 |
| Veterinary | 14 | 5 |
| Media | 10 | 4 |

ConferenceDB, live as of 31 October 2026. An industry is the conference's category on ConferenceDB.

## How sponsors and organizers use a prospectus

For a sponsor, the prospectus is the price list. Read the cheapest package against the $2,500 median above, then check who already sponsors: a conference's page on ConferenceDB shows its sponsor and exhibitor list next to the packages. That shows whether companies like yours buy there and come back. [Sponsorship pricing](https://conferencedatabase.com/sponsorship-pricing) has the medians by level and industry.

For an organizer writing one, the figures above are the field: about 6 packages, a top level and a few steps below it, and an exhibit booth when there is a floor. [What each sponsorship level includes](https://conferencedatabase.com/sponsorship-levels) shows the benefits real prospectuses attach to each level, and the [sponsor finder](https://conferencedatabase.com/sponsor-finder) lists the companies that sponsor conferences like yours. To compare the places that publish these lists, see [the best tools to find conference sponsors](https://conferencedatabase.com/best-tools-to-find-conference-sponsors).

A prospectus is not a media kit (ad rates by unit) or a sponsorship proposal (a pitch written for one company). Every list ConferenceDB keeps is on [free sponsor and exhibitor lists](https://conferencedatabase.com/free-sponsor-and-exhibitor-lists).

## How this was counted

A prospectus here is a document an organizer publishes (a PDF, Word file or slide deck) from which ConferenceDB read at least one sponsorship or exhibit package with a price. Each conference counts once, at the latest edition with a prospectus, and the document with the most packages if there were several. Tickets, passes and per-square-foot rates are not counted as packages, and files named as a media kit or advertising rate card are left out.

The documents are matched to conferences automatically. A hand check of 16 on 31 October 2026 found 7 linked to a related document of the same organizer (a foundation, a chapter, a side event, an ad rate card) or to an older edition, so read the figures as what organizer prospectuses hold, not as each conference's own price list. The examples table shows only files that were opened and matched to the event.

Prices in the medians are US-dollar packages only; prospectuses priced in other currencies count in the package and level figures but not in the price medians. Of the 1,619 conferences with a published package price, 1,017 (63%) had at least one read from a prospectus document; the rest come from sponsor web pages.

## Questions

### What is a sponsorship prospectus?

It is the document an event organizer publishes to sell sponsorships: each package, what the sponsor gets with it and what it costs, usually as a PDF. Across the 1,017 conference prospectuses ConferenceDB has read, a typical one lists 6 packages.

### What should a sponsorship prospectus include?

The packages with a price on each, the benefits that come with each one, who attends, and how to book. The level found most often is Gold or Premier, in 63% of the prospectuses read. [See what each sponsorship level includes.](https://conferencedatabase.com/sponsorship-levels)

### What sponsorship levels does a prospectus usually offer?

In the prospectuses read, the most common levels are Gold or Premier (63%), Platinum, Diamond, Title or Presenting (56%), Silver (56%). A title or presenting sponsorship is the top level, sold to one company that puts its name on the event.

### How many sponsorship packages does a prospectus have?

A median of 6; half of the 1,017 prospectuses list between 4 and 9 packages, counting booths and add-ons sold as packages.

### How much do the packages in a prospectus cost?

In US-dollar prospectuses, the cheapest package has a median of $2,500 (802 prospectuses) and the most expensive $20,000 (779 with two or more prices). [See sponsorship prices by level and industry.](https://conferencedatabase.com/sponsorship-pricing)

### Where can I find sponsorship prospectus examples?

The examples table on this page links real prospectuses whose files were opened and checked against the event. Every conference page on ConferenceDB also links the prospectus or sponsor page its prices were read from, next to its sponsor list.

### Is a sponsorship prospectus the same as a media kit?

No. A media kit sells advertising, priced by ad unit (a full page, a banner). A prospectus sells sponsorship packages for an event. Files named as a media kit, advertising packages or a rate card are left out of these figures, though a show that sells ad units as packages inside its prospectus is still counted.

### Find the companies behind these numbers

Free, no account. Companies only, never named people.

Pick an industry and a place, or type your conference, and see the companies that sponsor or exhibit at the most conferences like it.

[Find sponsors for my conference](https://conferencedatabase.com/sponsor-finder)

More: [Trade show exhibitors by city](https://conferencedatabase.com/trade-show-exhibitors-by-city) · [Sponsors per conference](https://conferencedatabase.com/how-many-sponsors-does-a-conference-have) · [Companies that come back](https://conferencedatabase.com/conference-sponsor-retention-rate) · [Events per sponsor](https://conferencedatabase.com/how-many-conferences-do-sponsors-back) · [Sponsorship cost by conference size](https://conferencedatabase.com/conference-sponsorship-cost-by-size) · [Exhibitor lists](https://conferencedatabase.com/exhibitor-lists) · [Sponsorship pricing](https://conferencedatabase.com/sponsorship-pricing) · [Sponsorship levels](https://conferencedatabase.com/sponsorship-levels) · [Trade show booth cost](https://conferencedatabase.com/trade-show-booth-cost)

## Sources

- [Exhibitor lists](https://conferencedatabase.com/exhibitor-lists)every show with a free exhibitor list, updated 31 October 2026
- [Free sponsor and exhibitor lists](https://conferencedatabase.com/free-sponsor-and-exhibitor-lists)which page answers which question, updated 31 October 2026
- [ConferenceDB company facts](https://conferencedatabase.com/company)how lists and prices are collected, updated 7 October 2026