ConferenceDB vs SponsorFlo for event teams that sell sponsorships
For event and conference teams that sell sponsorships, SponsorFlo runs the deal: a sponsor CRM, AI decks, agreements and renewals from $299 a month for 3 seats and 15 partners (read 2026-11-07). ConferenceDB is free and does the step before: it shows which companies sponsor or exhibit at 3,663 conferences and what 1,679 organizers charge, with no account and no contacts.
How we compared: SponsorFlo facts were read from sponsorflo.ai and sponsorflo.ai/pricing on 2026-11-07, signed out, with a browser; ConferenceDB figures are live. A fact we could not read is left out.
SponsorFlo and ConferenceDB side by side
| SponsorFlo | ConferenceDB | |
|---|---|---|
| What it is | Sponsorship management software: sponsor CRM, AI decks, agreements, deliverables and renewals | A free database of who sponsors and exhibits at each conference, with published package prices |
| Built for | Teams, events, venues, cities and nonprofits that sell sponsorships; Brand HQ is a separate product for brands | People who sell, buy or plan around conference and trade show sponsorships |
| Price | Starter $299, Growth $599, Pro $799 a month, monthly and "cancel anytime"; Enterprise from $2,700 a month, 12-month minimum | Free |
| Seats and partners | 3 seats and 15 partners on Starter, 5 and 30 on Growth, 7 and 40 on Pro, unlimited on Enterprise | No seats; nothing to sign in to |
| Free plan | None listed; every plan button reads "Contact us" | Everything is free |
| Finding brands | "Add the brands you want to pitch, or import the list you already have" | Sponsor lists for 3,149 conferences and a sponsor finder by industry and place |
| Package prices other events charge | Not on the pages read | Published packages for 1,679 conferences |
| Which sponsors came back | Renewal AI scores your own renewals 90 days out | New vs returning companies per edition, for every show with two lists |
| Decks and agreements | Deck Studio with logo mockups, redlines and e-signature on every plan | None |
| Payments and invoices | Fees collected through Stripe; QuickBooks two-way sync | None |
| Contacts | Its demo shows a decision-maker on each brand; no contact allowance on the plan table | None published; companies only |
| AI assistants | Lists Claude, ChatGPT and Grok among its integrations | A free MCP server with five tools at conferencedatabase.com/api/mcp |
| Done for you | Staffing: a Partnerships Manager $3,500 a month, 6-month minimum, SponsorFlo Pro included; a Department Launch from $7,500 | No |
SponsorFlo: sponsorflo.ai and sponsorflo.ai/pricing, read 2026-11-07; re-checked every 60 days. ConferenceDB: live figures as of 7 November 2026.
What a year costs
Plan price times 12. SponsorFlo plans are monthly, so a year is twelve payments.
| Team | SponsorFlo | ConferenceDB |
|---|---|---|
| Up to 3 people, 15 partners (Starter) | $3,588 | $0 |
| Up to 5 people, 30 partners (Growth) | $7,188 | $0 |
| Up to 7 people, 40 partners (Pro) | $9,588 | $0 |
| Unlimited (Enterprise, 12-month minimum) | $32,400 or more | $0 |
A year of Starter is about 1.8 times the $2,000 median cheapest package across the 1,319 conferences that publish US-dollar prices, the price of the cheapest seat plan against the price of the cheapest package.
Which to use
Pick SponsorFlo if
You already have sponsors or a target list and lose deals between spreadsheets, Canva and DocuSign, and $299 a month or more fits the budget.
Pick ConferenceDB if
You need to know which companies sponsor events like yours, whether they came back, and what other organizers charge, before you write a single deck. Then put those names in whatever CRM you use.
Where SponsorFlo still wins
Running the deal: one partner page from pitch to renewal, with a branded deck in about a minute, redlines and e-signature. ConferenceDB has no CRM, decks or contracts.
Delivering and proving it: AI turns a signed agreement into deliverables with due dates, you attach proof, and video analysis measures logo exposure.
Getting paid: fees collected through Stripe on the agreement, with two-way QuickBooks sync.
People: Staffing puts a sponsorship pro inside your workspace from $3,500 a month. ConferenceDB has no sales team.
Sources
- sponsorflo.ai/pricingStarter $299, Growth $599, Pro $799 a month, Enterprise from $2,700 on a 12-month minimum; Staffing from $3,500 a month, read 2026-11-07
- sponsorflo.aithe find, close, deliver and renew steps, and "about $784" for a typical 3-seat tool stack, read 2026-11-07
- sponsorflo.ai/compareits own head-to-heads with SponsorCX, KORE, Sponsorium, SponsorPitch, Zoomph, Digideck and HubSpot, read 2026-11-07
- ConferenceDB company factshow the lists are collected; every ConferenceDB figure on this page is live from the database, as of 7 November 2026
Questions
How much does SponsorFlo cost?
Starter is $299 a month for 3 seats and 15 partners, Growth $599 for 5 and 30, Pro $799 for 7 and 40, all monthly with "cancel anytime". Enterprise starts at $2,700 a month on a 12-month minimum. Staffing starts at $3,500 a month (read 2026-11-07).
Does SponsorFlo find sponsors for you?
Not from a database on the pages we read: you add the brands you want to pitch or import a list. Its Staffing plans add researched targets, 25 a month on the Partnerships Manager plan. ConferenceDB is a place to build that list, free. Sponsor finder
Can I use ConferenceDB and SponsorFlo together?
Yes, and the jobs fit. Find the companies that sponsor events like yours on ConferenceDB, check what those events charge, then add the brands to SponsorFlo to pitch and track them. ConferenceDB has sponsor lists for 3,149 conferences and costs nothing.
Is there a free alternative to SponsorFlo?
For running deals, a spreadsheet and your own inbox, or HubSpot's free tools. For finding sponsors and seeing what events charge, ConferenceDB is free. Neither builds decks or tracks deliverables the way SponsorFlo does. SponsorFlo alternatives
Also compared: vs ExhibitorsData · vs ConferenceGrid · vs SponsorUnited · vs Expolista · ExhibitorsData alternatives · ConferenceGrid alternatives · SponsorPitch alternatives · vs 10times · 10times alternatives · SponsorFlo vs SponsorPitch · vs SponsorPitch · Expolista alternatives · SponsorFlo alternatives · 10times pricing.
More: best tools to find conference sponsors · trade show exhibitor list providers · best exhibitor list databases · sponsorship prices · sponsor finder · ConferenceDB home.